Quickbooks Repair Service

Quickbooks Condense Repair

How to resolve Quickbooks condense data errors and problems with Quickbooks Condense?

"Quickbooks Condense Repair"

Quickbooks displays the following error message:

"Quickbooks Condense Repair". QuickBooks encountered a system error when trying to archive your data file. QuickBooks will not condense your data file.

See Also: How to find errors in QBWin.log

Other Error Codes



Error Description

Errors occuring during verify or rebuild indicate data errors in Quickbooks. Depending on the error, the source transactions need to be repaired. After repairing the damaged or corrupted transactions, running a verify should display the message 'QuickBooks detected no problems with your data' which indicates that your data file is clean.

Quickbooks files with negative inventory or negative quantity on hand will not condense. You will first need to repair negative inventory in your data file before condesning the file.

Transactions that condense does not remove

  1. Payroll transactions if the condense date is before 12/31/2018.
  2. Payroll transactions if an employee’s W2 is not reviewed.
  3. Invoices, Payments, Credit memos and Refund Checks not correctly linked to each other.
  4. Payments recorded to Undeposited Funds that were not deposited to a bank account.
  5. Bills, Bill Credits and Bill Payment Checks not correctly linked to each other.
  6. Estimates linked to invoices. Estimates are non-posting and cannot be condensed into journal entries which are posting. Simply delete these transactions.
  7. Sales tax not paid in the 'Pay Sales Tax' screen. Paying sales tax with checks leaves invoices open. Replace checks with sales tax payments. Be sure to enter the same dates and amounts as on the checks. You will have to reconcile the sales tax payments.
  8. Transactions linked to a non-condensable transaction. Suppose you enter an invoice for 12/15/2015, then enter a payment on 1/15/2016 and then run the condense through 12/31/2015. The payment is not condensed because it is outside the condense period and the invoice is not condensed because it is linked to a transaction that is not condensed.


How to Fix this Error?

"Guaranteed Recovery, or no charge!"
If you are unable to resolve the error using the basic troubleshooting steps mentioned above, your data file is most likely to be corrupted and will need to be repaired using a Quickbooks Data Recovery Service.

We work with all versions of Quickbooks from DOS version 1.0 to Quickbooks Enterprise/Premier/Pro/Pro Plus 2016. We also work with all international versions of Quickbooks: Quickbooks US, Quickbooks Canada, Quickbooks UK, Quickbooks Australia and NZ (ReckonAccounts).
*Repair services that require custom programming are not included in the Standard/Expedited Repair Service

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